Bradley County Republican Party Bylaws

(Revised February 26,2013)

Article I

Name and Purpose

Section 1. This organization is the Bradley County Republican Party and will be referred to as the BCRP throughout this document.

Section 2. The purposes of the BCRP include, but are not limited to, the following:

A. Electing Republican candidates to office on the national, state, and local levels.

B. Recruiting Republican candidates to run for office.

C. Assisting the Tennessee Republican Party and the Republican National Committee.

D. Recruiting membership in the Republican Party at all levels.

E. Promoting public awareness of the Republican position on public issues and fostering good citizenship in general.

F. Increasing the effectiveness of our members in the cause of good government through active political participation.

G. Raising funds for Republican election campaigns and for promoting Republican ideals.

 

Article II

County Executive Committee

Section 1. The affairs of the BCRP shall be governed by the County Executive Committee in accordance with the by-laws of the Tennessee Republican Party and the by-laws contained herein.

Section 2. The County Executive Committee shall consist of Chair, Vice Chair (opposite sex as Chair), Secretary, Vice Secretary, Treasurer, Vice Treasurer, immediate two past County Chairs, all State Executive Committee members representing the county, Chairs of the Republican Women’s Organization, the Bradley County Pachyderm Club, and the Young Republicans (or in their absence, a representative of those constituencies appointed by the State Chair).

Section 2a. The Vice Chair will automatically assume the duties of the Chair in his/her absence.  The Vice Secretary will automatically assume the duties of the Secretary in his/her absence.  The Vice Treasurer will automatically assume the duties of the Treasurer in his/her absence.

Section 3. Neither the County Executive Committee as a body, nor the County Chair, shall endorse any Republican candidate in a contested primary election for local, state, or national elections.

Section 3a. Section 3 above shall not apply to a Chair in a primary election in which the Chair, his/her spouse, or his/her immediate family member is a candidate.

Section 4. Members of the County Executive Committee are expected to attend every meeting.  Three successive absences to regularly scheduled meetings without a valid reason are grounds for removal from the County Executive Committee.

Section 5. Any member of the County Executive Committee can be removed by a simple majority of those on the executive committee.

 

Article III

Election of Officers

Section 1. Election of officers to the County Executive Committee shall be made in accordance with State By-laws.  (Copies available from the County Chair or State Executive Committee members.)  Generally, officers are elected at county reorganizations held between January 1 and March 31 of each odd numbered year by means of a Precinct Delegated County Convention.  The County Executive Committee shall determine the place, time, and date of the Precinct Conventions and the Precinct Delegated County Convention.  In the event of the death, resignation, or moving out of the county by an officer, the County Executive Committee shall immediately elect a replacement to serve until the next reorganization.

Section 2. All officers of the County Executive Committee are elected for two-year terms and are limited to two consecutive full terms in the same office.

 

Article IV

Precinct Chairman

Section 1.  Election of Precinct Chairman shall be made in accordance with State By-laws.  (Copies available from the County Chair or State Executive Committee members.)  Generally, Precinct Chairman are elected at Precinct Conventions held between January 1 and March 31 of each odd numbered year.  The County Executive Committee shall determine the place, time, and date of the Precinct Convention.

Section 2.  A Precinct Chairman and Precinct Vice-Chairman shall be elected from each precinct at the Precinct Convention. 

Section 3. The duties of the Precinct Chairman shall be to:

A. Chair all precinct meetings;

B. Serve as the Republican Party year-round liaison in the precinct;

C. Recruit and train quality volunteers;

D. Organize the precinct volunteers into a team capable of identifying favorable voters;

E. Recommend election workers for the precinct;

F. Arrange and supervise “door-to-door” canvasses and other voter identification efforts in the       

      precinct;

G. Conduct voter registration drives in the precinct;

H. Plan, arrange, and supervise phone calls of voter lists;

I. As requested by candidates and the County Party, set up meetings between candidates,  

      the BCRP leadership, and precinct constituents;

J. Attend all Republican Party training or planning sessions and other party get-togethers

      whenever possible.

Section 4. The duties of the Precinct Vice Chairman shall be to:

A.   Chair all precinct meetings in the absence of the Chairman;

B.   Assist the Precinct Chairman with other duties as assigned;

C.   Assume the position of Precinct Chairman if said position becomes vacant.

 

Article V

Meetings

Section 1. The County Executive Committee shall set its schedule at the beginning of each year. This will enhance the committee’s ability to plan effective strategies and meetings. Generally, the BCRP meets the 4th Tuesday of each month at 7:00 PM at the Bradley County Courthouse.  Executive Committee meetings are held the 4th Tuesday of each month at 6:00 PM at the Bradley County Courthouse. 

Section 2. The County Executive Committee shall meet at least quarterly and shall meet monthly during election years.

Section 3. Special meetings may be called by the Chair or by any two members of the County Executive Committee in the absence of the Chair with five (5) days written notice to the membership of the committee.

Section 4.  Those members present at any meeting of the Executive Committee shall constitute a quorum for conducting business.  No proxy voting is allowed. Suggested change: A quorum for the transaction of business at an Executive Board meeting shall consist of a simple majority of the members of the Executive Board.  No proxy voting is allowed.

Section 5.  Except as otherwise provided herein, whenever the Executive Committee is required or permitted to take any action by vote, such action may be taken without a meeting, on written consent, by a majority of the full voting membership of the Executive Committee.  Members shall be given at least 48 hours to vote after the question has been presented to the full voting membership in writing, setting forth the action for which consent is sought.  After such time period, if a quorum has been met, voting will cease.  It is the responsibility of each member of the Executive Committee to supply the Secretary with correct contact information.  E-mail will be the preferred method of written consent; however, any member of the Executive Committee without an e-mail address may request all written consent in printed form.  If a member of the Executive Committee makes a printed form request, the Secretary will notify the member of the vote by phone.  It is the responsibility of the member requesting the written form, to obtain and return a written vote to the secretary within 48 hours of the phone notification.  Actions shall not be taken without meeting on written consent on the following: Election of officers, amendment of the Bylaws, and removal of Executive Committee members or Officers. 

 

Article VI

Officers’ Duties

Section 1. The County Chair shall be the chief executive of the BCRP and of the County Executive Committee.  He/She shall be responsible for the management and administration of the affairs of the County Executive Committee and shall coordinate the political activities of the BCRP.  He/She shall preserve order and decorum at all meetings.

Section 1a. The County Chair shall have the right to approve all special committee chairs.

Section 2. The Vice Chair shall perform the duties of the County Chair in his/her absence.  If both the County Chair and the Vice Chair are absent from a County Executive Committee meeting, the County Executive Committee shall elect a temporary County Chair to preside at the meeting.

Section 3. The Secretary shall take the minutes of each meeting of the County Executive Committee.  If the Secretary must be absent from such a meeting, the Vice Secretary shall be responsible for these duties.  The Secretary shall perform such other duties as may be assigned by the County Chair of the County Executive Committee.  All records of the Secretary shall be and remain the property of the County Executive Committee.

Section 4. The Treasurer shall be responsible for implementing an internal system of financial controls.  He/She shall be responsible for the bank statement and shall be responsible for counting and depositing moneys received by the BCRP.  The Treasurer shall report at each regular or special meeting of the County Executive Committee all receipts and disbursements since the previous meeting.  In the absence of the Treasurer, the Vice Treasurer shall be responsible for these duties.  All records of the Treasurer shall be and remain the property of the County Executive Committee.

 

Article VII

Membership

Section 1. A person shall be a voting member of the BCRP or of the County Executive Committee if he/she is a “bona fide” Republican.  The term “bona fide” means a registered voter residing in the county who is any of the following:

A. A citizen who is actively involved in the BCRP or State Republican Party.

B. A citizen who has voted in at least two (2) of the four (4) most recent state and/or local Republican primary elections, or

C. A citizen who upon challenge signs public, written affirmation of allegiance to the Republican Party. 

 

Article VIII

Amendment of By-Laws

These by-laws may be amended by a majority of the full voting membership of the County Executive Committee at any meeting, provided that notice of the meeting at which the vote is to be taken includes a copy of the proposed amendment.  Any amendment is subject to approval by the Chair of the Tennessee Republican Party.

 

Article IX

Conformity

These by-laws are intended to be in conformity with all by-laws, rules, and regulations of the Tennessee Republican Party including the Republican National Committee, governing federal and Tennessee statutes, rules and regulations.

 

Article X

Robert’s Rules

The most recent revised edition of Robert’s Rules of Order shall govern all proceedings on matters not specifically covered by these By-Laws.